PRIVACY POLICY STATEMENT

SM Accounting Solutions

We are committed to protecting and respecting your privacy. We wish to be transparent about how we process data and to ensure that you understand your data protection rights.

This statement outlines our approach to Data Privacy to fulfil our obligations under the General Data Protection Regulation (2018). This statement refers to the personal data you provide to us in the course of the engagement. We will process your personal data for the purpose of providing our services to you as agreed for the engagement, because this processing is necessary for us to fulfil our obligations under our contract with you.

Please read this agreement carefully before any future engagements. If you do not agree to this privacy policy, you should bring this to our attention, otherwise, it is assumed that you are in agreement with the below.

How we use your information

This statement refers to the personal data you provide to us in the course of the engagement.

  • Name, postal address and email address

  • Telephone number

  • PPSN

  • Bank account details

  • Proof of identity

  • Previous years’ financial statement and information

  • All other financial information necessary for the engagement

We will process your personal data for the purpose of providing our services to you as agreed for the engagement, because this processing is necessary for us to fulfil our obligations under our contract with you.

Services provided include, but are not limited to:

  • Management accounts preparation

  • Year end accounts preparation

  • Revenue tax filings

  • CRO returns

  • Payroll services

  • Tax planning

For people who contact us through our website

We use the personal data you have provided to us to respond to your queries when you contact us. Our legal basis for this processing is our legitimate interest in the administration and operation of our firm. If you become a client, your personal data will become part of your file with us. If you do not become a client, we will delete your personal data a month after your last contact with us.

Retention and deletion of data

SM Accounting Solutions will only hold your personal information for the duration necessary to allow us to provide the services that you have requested or for any additional period as required for legal and regulatory purposes. The Revenue guidelines direct holding information is six years.

Safeguarding of data

We will put in place and maintain adequate safeguards to maintain the integrity and confidentiality of the data stored by us and we will take reasonable steps to ensure that safeguards of an adequate standard are put in place by any third party engaged by us to store this data.

Rights in relation to personal data:

For processing activities for which we rely on consent as a basis for processing your data, you have the right to withdraw your consent at any time. For processing activities which are based on a statutory or contractual requirement, you may request your data not be processed for that purpose. However, this is not an absolute right and may be over-ridden by our legal and regulatory obligations. In other cases, requesting that data should not be processed for a particular purpose may prevent us from executing a contract or delivering a service to you.

You have a right to:

  • right of access – to access any personal data that we hold concerning you

  • right of rectification – to ask that your data to be rectified where it is inaccurate, incomplete or not up to date

  • right of erasure – request the erasure of your personal data, unless we have a countervailing interest or legal or regulatory obligation to retain it

  • right to restrict processing & portability- restrict the processing of your data, to object to the processing of your data, and to portability of your data.

Your information and third parties

Engagements can involve the sharing of information to third parties with consent to:

  • Revenue Commissioners

  • Companies Registration Office

  • Banking providers

  • Industry regulation bodies or similar

We also have to share information with third parties to meet any applicable law, regulation or lawful request. When we believe we have been given false or misleading information, or we suspect criminal activity, we must record this and tell law enforcement agencies, which may be either in or outside Ireland.

We share your personal data with our IT service providers, including our accounting software providers and our cloud data storage provider. These providers are not permitted to use this data, except on our behalf. We may share your personal data with advisors who are subject to rules of confidentiality. We may also be obliged to provide access to your personal data to regulators, including our professional body.

 

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